Letters
21 free, plain-English workplace letters for Australian employees. Fill a short form, review the draft, download as PDF. You send it — we never contact your employer for you. Not legal advice.
Pay & money
Raise a pay, super, deduction or records issue without burning the bridge.
Underpayment Enquiry Letter
Raise a possible pay discrepancy politely. Prefills from the back-pay calculator, walks a consent gate, and points to the Fair Work Ombudsman as the first official channel.
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Final Pay Request Letter
Politely request outstanding final pay after your job ends — unpaid wages, accrued annual leave, and any notice owed. Cites s.90 of the Fair Work Act.
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Unpaid Super Enquiry Letter
Raise a possible super shortfall with your employer. References the 12% Super Guarantee, your award, and the ATO's unpaid-super process.
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Wage Deduction Query Letter
Question a deduction taken from your wages. References s.324 of the Fair Work Act — deductions must be authorised in writing and principally for your benefit.
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Overtime Pay Enquiry Letter
Enquire about overtime or time off in lieu you believe you're owed under your award. References s.62 of the Fair Work Act.
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Employment Records & Pay Slip Request
Request copies of your pay slips and employment records. References s.535 and s.536 of the Fair Work Act and the one-working-day pay slip rule.
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Pay Rise Request Email
Pairs with the Pay Rise Calculator. Choose formal or conversational tone, anchor a dollar figure or percentage, lead with achievements and market data, propose the meeting.
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Leave & flexibility
Ask for leave or a flexible arrangement, citing the right entitlement.
Leave Request
Request annual, personal/sick, carer's, compassionate, or unpaid leave. Cites the right Fair Work Act section for the leave type you pick.
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Parental Leave Request
Give your employer the required written notice of unpaid parental leave. Cites the s.74 notice rules (10 weeks' notice, confirmed 4 weeks out).
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Family & Domestic Violence Leave
Request paid family and domestic violence leave (10 days, all employees). Cites s.106A. Your request is confidential by law — you don't have to give details.
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Flexible Work Request
Section 65 request for a flexible working arrangement — hours, pattern, or work-from-home. Covers the eligibility grounds and triggers the 21-day written response rule.
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Casual Conversion Request
Section 66AAB notification of your choice to convert from casual to permanent — post the 2024 Closing Loopholes reforms. Describes your regular pattern and the arrangement you want.
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Starting or ending a job
Resign cleanly, ask for a reference, or put a redundancy on the record.
Resignation / Notice Letter
Confirm your role, start date, proposed last day, and notice period. Requests agreement on final pay (including unused leave and long service leave). Cites the NES.
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Resignation Under Protest
Resign while preserving your position that you felt forced to resign. References the forced-resignation provision (s.386) and the 21-day FWC clock.
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Reference Request / Statement of Service
Ask a former Australian employer for a written statement of service, professional reference, or employment verification. Hedged, polite, respects that a reference is voluntary.
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Genuine Redundancy Challenge
Put the basis for a redundancy on the record before you sign anything. References s.389 (operational reasons, consultation, redeployment) and the 21-day FWC time limit.
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Problems at work
Respond to warnings or raise a complaint, calmly and on the record.
Warning Response Letter
Respond to a formal warning or allegations without admitting the underlying concerns. Acknowledges receipt, requests specifics and support, and reserves your rights.
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PIP Response Letter
Respond to a Performance Improvement Plan without admitting the underlying concerns. Requests specific measurable targets and support, and reserves rights under the Fair Work Act.
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Workplace Grievance Letter
Raise a formal workplace grievance with HR or management in a calm, structured way. References Part 3-1 of the Fair Work Act (s.341 — the right to make a complaint).
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Workplace Bullying Complaint
Make a formal workplace bullying complaint to HR or a senior manager. Three framings (first-raised, escalation, work-health-and-safety). References the FWC stop-bullying jurisdiction (s.789FF).
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Workplace Discrimination Complaint
Make a formal workplace discrimination complaint with a multi-attribute selector (race, sex, age, pregnancy, disability and more). References s.351 and state anti-discrimination paths.
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How these letter tools work
- You fill, we template. Every letter uses hedged, first-person language drawn from your inputs — never “you have underpaid”, always “I believe, based on my records”.
- We never send on your behalf. Sending correspondence for another person is unauthorised legal practice in Australia. We generate; you send.
- Fair Work Ombudsman off-ramp. Every generator surfaces the FWO (13 13 94) or the equivalent official channel before you finalise a letter.
- General information, not legal advice. For a complex matter, consult a qualified professional.
- Need a letter we don’t have? Tell us via the contact form and we’ll prioritise it.
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