Free tool

Workplace Bullying Complaint Letter

FairWorkMate

Before you send a bullying complaint

Address it to the right person. Send to HR or a manager senior to the person you are complaining about — not to the alleged perpetrator.
Stick to specifics. Date, what was said or done, who saw it, the impact on you. The strongest complaints are the most specific.
Hedge throughout. “To the best of my recollection” protects you if a date or detail turns out to be slightly off.
Keep your own copies. Send from a personal email if possible, and keep dated screenshots / records.
Get your own advice early. If the situation is escalating, a 30-minute consult with a workplace lawyer or your union before you send is well worth it.

Your details

Your nameRole titleEmailPhoneAddressDate you started in the role

Who you're sending it to

Send to HR or a senior manager — not the person you are complaining about.

Recipient name (HR / senior manager)Recipient titleEmployer nameEmployer address

How would you like to frame the complaint?

First time raising it formally (recommended)

You haven't raised this in writing yet. The letter sets out the conduct and asks for the matter to be considered and investigated.

I've already raised it — this is an escalation

You've raised it informally or verbally and not had a satisfactory response. This framing references that history.

Frame it as a work-health-and-safety issue

Adds a psychosocial-hazard notice. Stronger when the conduct is causing health/anxiety impact and where state WHS/SafeWork channels may also be relevant.

Specific incidents

Each incident: when, what happened, who else saw it. Use one row per incident. The more specific, the stronger the complaint.

Incident 1

DateWitnesses (optional)

What happened

Pattern + impact

The pattern (taken together)Impact on you

What you're asking for

Additional / custom request (optional)Request a support person at meetings about this complaintRecommended.Request information about EAP / support servicesSets a record that you flagged the impact on you.